10 points. 985.3 Indicators, HUD verification methods and ratings. (i) The PHA's SEMAP certification states that the PHA's quality control sample of case files with failed HQS inspections shows that, for all cases sampled, any cited life-threatening HQS deficiencies were corrected within 24 hours from the inspection and, for at least 98 percent of cases sampled, all other cited HQS deficiencies were corrected within no more than 30 calendar days from the inspection or any PHA-approved extension, or, if any life-threatening HQS deficiencies were not corrected within 24 hours and all other HQS deficiencies were not corrected within 30 calendar days or any PHA-approved extension, the PHA stopped (abated) housing assistance payments beginning no later than the first of the month following the correction period, or took prompt and vigorous action to enforce family obligations. 0 points. In addition, regulations at 24 CFR 985.103(E)(2) provided that if an independent auditor was unable to determine whether an The PHA supervisor's reinspected sample is to be drawn from recently completed HQS inspections (i.e., performed during the 3 months preceding reinspection) and is to be drawn to represent a cross section of neighborhoods and the work of a cross section of inspectors. Recent Presentations Content Topics Updated Contents Featured Contents. For purposes of this paragraph, payment standards that do not exceed 110 percent of the current applicable published FMRs include exception payment standards established by the PHA in accordance with 982.503(c)(iii). Regulations at 24 CFR 985.103(d) provided that the first eight SEMAP indicator scores were subject to modification based on the results of an agency's annual audit. (a) High performer rating. 5 points. In initiatives using HCVs, services provided can support SEMAP Indicator 13, Lease up, and Indicator 9, Annual Recertifications. This indicator becomes initially effective for the second full PHA fiscal year following the date of HUD approval of success rate payment standard amounts. (f) Upgrading poor performance rating. HUD initiated that proposal to align the SEMAP lease-up indicator with the process for measuring voucher management system leasing and cost data, which by statute must be done on a calendar year cycle. Corrective action plan means a HUD-required written plan that addresses PHA program management deficiencies or findings identified by HUD through remote monitoring or on-site review, and that will bring the PHA to an acceptable level of performance. (ii) The PHA's SEMAP certification does not support the statements in paragraph (e)(3)(i) of this section. (a) The terms Department, Fair Market Rent, HUD, Secretary, and Section 8, as used in this part, are defined in 24 CFR 5.100. (a) When the PHA receives the HUD notification of its SEMAP rating, an PHA must correct any SEMAP deficiency (indicator rating of zero) within 45 calendar days from date of HUD notice. (1) Submission of deconcentration data in the HUD-prescribed format for this indicator is mandatory for a PHA using one or more payment standard amount(s) that exceed(s) 100 percent of the published FMR set at the 50th percentile rent to provide access to a broad range of housing opportunities throughout a metropolitan area in accordance with . (1) Submission of deconcentration data in the HUD-prescribed format for this indicator is mandatory for a PHA using one or more payment standard amount(s) that exceed(s) 100 percent of the published FMR set at the 50th percentile rent to provide access to a broad range of housing opportunities throughout a metropolitan area in accordance with 888.113(c) of this title, starting with the second full PHA fiscal year following initial use of payment standard amounts based on the FMR set at the 50th percentile rent. (24 CFR 982 subpart K). 5 plus 1 for each 50 (or part of 50) over 50. Comments or questions about document content can not be answered by OFR staff. 0 points. (C) The PHA uses the appropriate utility allowances to determine gross rent for the unit leased. (1) This indicator shows whether, following each HQS inspection of a unit under contract where the unit fails to meet HQS, any cited life-threatening HQS deficiencies are corrected within 24 hours from the inspection and all other cited HQS deficiencies are corrected within no more than 30 calendar days from the inspection or any PHA-approved extension. (i) The PHA's voucher program payment standard schedule contains payment standards which do not exceed 110 percent of the current applicable published FMR and which are not less than 90 percent of the current applicable published FMR (unless a higher or lower payment standard amount is approved by HUD). Submission of deconcentration data for this indicator is optional for all other PHAs. (2) HUD verification method: The IA annual audit report covering the PHA fiscal year entered on the SEMAP certification and on-site confirmatory review if performed. the hierarchy of the document. T: 202-708-1112 (ii) The PHA's SEMAP certification includes the statements in paragraph (c)(3)(i) of this section, except that the PHA obtains and uses independent verification of income, properly attributes allowances, and uses the appropriate utility allowances for only 80 to 89 percent of families. December 1 2022. Section Eight Management Assessment Program (SEMAP) indicators affected directly or indirectly because of the disruption to PHA operations caused by its adoption of CARES Act waivers. The corrective action plan must: (2) Identify obstacles to goal achievement and ways to eliminate or avoid them; (3) Identify resources that will be used or sought to achieve goals; (4) Identify an PHA staff person with lead responsibility for completing each goal; (5) Identify key tasks to reach each goal; (6) Specify time frames for achievement of each goal, including intermediate time frames to complete each key task; and. This document is available in the following developer friendly formats: Information and documentation can be found in our This web site is designed for the current versions of Learn more about the eCFR, its status, and the editorial process. The indicator shows whether the PHA has adopted and implemented a written policy to encourage participation by owners of units located outside areas of poverty or minority concentration; informs rental voucher holders of the full range of areas where they may lease units both inside and outside the PHA's jurisdiction; and supplies a list of landlords or other parties who are willing to lease units or help families find units, including units outside areas of poverty or minority concentration. (i) The PHA's SEMAP certification states that, based on the PHA's quality control sample of tenant files, for at least 90 percent of families: (A) The PHA obtains third party verification of reported family annual income, the value of assets totalling more than $5,000, expenses related to deductions from annual income, and other factors that affect the determination of adjusted income, and uses the verified information in determining adjusted income, and/or documents tenant files to show why third party verification was not available; (B) The PHA properly attributes and calculates allowances for any medical, child care, and/or disability assistance expenses; and. (15 points. (i) 98 to 100 percent of newly leased units passed HQS inspection before the beginning date of the assisted lease and HAP contract. What are the 14 key indicators of performance? If HUD determines that the quantity of MTCS data is insufficient for adequate analysis, HUD will not award points under this bonus indicator. (i) The data submitted by the PHA for the deconcentration bonus shows that the PHA met the requirements for bonus points in paragraph (h)(1)(i), (ii) or (iii) of this section. Except as provided in paragraph (a)(2) of this section, HUD will conduct an on-site review of PHA program management for any PHA assigned an overall performance rating of troubled to assess the magnitude and seriousness of the PHA's noncompliance with performance requirements. Urban Development (HUD) uses SEMAP scores as the primary tool for assessing a Housing Authority's management of the Housing Choice Voucher Program. Open the template in our online editor. Upon receipt of the PHA's SEMAP certification, HUD will rate the PHA's performance under each SEMAP indicator in accordance with 985.3. (vi) The PHA has filled fewer than 60 percent of its mandatory FSS slots and less than 30 percent of FSS families have escrow account balances. 2000 was the first year in which PHAs were formally evaluated under SEMAP. (1) This indicator shows whether the PHA maintains an up-to-date utility allowance schedule. There are also certain other instances when PHAs may not receive a SEMAP score. (2) HUD verification method: MTCS report - Shows percent of tenant rent and family's share of the rent to owner calculations that are incorrect based on data sent to HUD by the PHA on Forms HUD-50058. 1437a, 1437c, 1437f, and 3535(d). (2) HUD verification method: MTCS report - Shows number of families currently enrolled in FSS. Illinois Association of Housing Authorities (IAHA) - Home Page (b) Applicability. (i) The PHA's SEMAP certification states that: (A) The PHA has written waiting list selection policies in its administrative plan and. "Published Edition". mo[ /!+)'"#cDW~Rb`HJ&SA`AroihmAWZ'=zffFaviRES1jl)8*JkMQ;h$v#E"L*2wy#bjdcfH+Cyl6'zNF D10gwr Where the universe is: the number of admissions in the last year for each of the two quality control samples under the SEMAP indicator at 985.3(a) Selection from the Waiting List; the number of families assisted for the SEMAP indicators at 985.3(b) Reasonable Rent, and 985.3(c) Determination of Adjusted Income; the number of units under HAP contract during the last completed PHA fiscal . We recommend you directly contact the agency responsible for the content in question. (24 CFR part 5, subpart F and 24 CFR 982.516). The PHA determines the overall poverty rate for its principal operating area using the most recent available decennial Census data. (1) This indicator shows whether the PHA inspects each unit under contract at least annually. Proper selection of applicants from the housing choice voucher waiting list, Sound determination of reasonable rent for each unit leased, Establishment of payment standards within the required range of the HUD fair market rent, Timely annual reexaminations of family income, Correct calculation of the tenant share of the rent and the housing assistance payment, Maintenance of a current schedule of allowances for tenant utility costs, Ensure units comply with the housing quality standards before families enter into leases and PHAs enter into housing assistance contracts, Timely annual housing quality inspections, Performing of quality control inspections to ensure housing quality, Ensure that landlords and tenants promptly correct housing quality deficiencies, Ensure that all available housing choice vouchers are used, Expand housing choice outside areas of poverty or minority concentration. Waiting list 15 Reasonable rent 20 Adjusted income 20 UA schedule 5 HQS QC 5 HQS enforcement 10 Slideshow. What are the 14 key indicators of performance? (0 points.). This indicator applies only to PHAs that have received approval to establish success rate payment standard amounts in accordance with 982.503(e). The 2-month allowance provided here for rating purposes does not mean that any delay in completing annual HQS inspections is permitted. 3 points. 16 plus 1 for each 100 (or part of 100) over 600. Most PHAs are scored under SEMAP every year (small, non-troubled agencies are scored every two years). (B) Based on the PHA's quality control samples, drawn separately for applicants reaching the top of the waiting list and for admissions, documentation shows that at least 98 percent of the families in both samples of applicants and admissions were selected from the waiting list for admission in accordance with these policies and met the selection criteria that determined their places on the waiting list and their order of selection. This document is available in the following developer friendly formats: Information and documentation can be found in our If the PHA is a unit of local government or a state, a resolution approving the certification is not required, and the certification must be executed by the Section 8 program director. (2) HUD verification method: The IA annual audit report covering the PHA fiscal year entered on the SEMAP certification and on-site confirmatory review if performed. 3. L. 108- learn more about the process here. HUD shall assess and score the performance of a PHA with less than 250 assisted units once every other PHA fiscal year, unless the PHA: (i) Elects to have its performance assessed on an annual basis; or. (n) Lease-up. HUD will conduct an on-site review Modified or Withheld: Not withstanding a PHAs SEMAP score, HUD may modify or withhold a PHAs overall performance rating 5 Indicators Require a Quality Control Sample Tenant File Review Indicators Indicator 1: Selection from the Waiting List Indicator 2: Rent Reasonableness Indicator 3: Adjusted Income PHAs with SEMAP scores of at least 90 percent shall be rated high performers under SEMAP. What happens if a PHA does not perform adequately on any of the 14 indicators or is assigned an overall performance rating of troubled? These indicators are: Indicator 1: Selection from the Waiting List Indicator 2: Rent Reasonableness Indicator 3: Adjusted Income (1) This indicator shows whether, following each HQS inspection of a unit under contract where the unit fails to meet HQS, any cited life-threatening HQS deficiencies are corrected within 24 hours from the inspection and all other cited HQS deficiencies are corrected within no more than 30 calendar days from the inspection or any PHA-approved extension. If you work for a Federal agency, use this drafting Although the SEMAP performance rating will not be determined using the indicators in paragraphs (a) through (g) of this section, PHAs not subject to Federal audit requirements must still complete the SEMAP certification for these indicators and performance under the indicators is subject to HUD confirmatory reviews. (iii) The PHA's SEMAP certification does not support the statements in either paragraph (c)(3)(i) or (c)(3)(ii) of this section. (i) The PHA's SEMAP certification states that an PHA supervisor or other qualified person performed quality control HQS reinspections during the PHA fiscal year for a sample of units under contract which meets the minimum sample size requirements specified in 983.2 under PHA's quality control sample. (i) The PHA's SEMAP certification states that: (A) The PHA has written waiting list selection policies in its administrative plan and. 30, 2000; 65 FR 58875, Oct. 2, 2000; 66 FR 50005, Oct. 1, 2001; 77 FR 32018, May 31, 2012; 81 FR 80583, Nov. 16, 2016]. or existing codification. 5 points. As used in this part: Confirmatory review means an on site review performed by HUD to verify the management performance of an PHA. (2) HUD verification method: MTCS report - Shows number of families currently enrolled in FSS. 5 points. Microsoft Edge, Google Chrome, Mozilla Firefox, or Safari. If the HUD verification method for the indicator relies on data in MTCS and HUD determines those data are insufficient to verify the PHA's certification on the indicator due to the PHA's failure to adequately report family data, HUD will assign a zero rating for the indicator. (2) On-site reviews for small PHAs. (F) PHA documentation shows that the PHA has analyzed whether rental voucher holders have experienced difficulties in finding housing outside areas of poverty or minority concentration and, if such difficulties have been found, PHA documentation shows that the PHA has analyzed whether it is appropriate to seek approval of exception payment standard amounts in any part of its jurisdiction and has sought HUD approval of exception payment standard amounts when necessary. The PHA supervisor's reinspected sample is to be drawn from recently completed HQS inspections (i.e., performed during the 3 months preceding reinspection) and is to be drawn to represent a cross section of neighborhoods and the work of a cross section of inspectors. Section Eight Management Assessment Program (SEMAP) The Section Eight Management Assessment Program (SEMAP) measures the performance of the public housing agencies (PHAs) that administer the Housing Choice Voucher program in 14 key areas. PHAs that Receive an Expedited SEMAP Waiver. Inspect and rate bathrooms, building exterior, water and cooling system, and plumbing Identify and appropriately address lead-based paint hazards and indoor air quality hazards Recognize and apply the Section Eight Management Assessment Program (SEMAP) indicators that apply to the HQS function Day Three Conduct an on-site inspection (b) Standard rating. Family data used for the PHA's analysis must be the same information as reported to MTCS for the PHA's tenant-based Section 8 families with children. 5 points. 10 points. (24 CFR 5.617). There are 14 indicators of performance that show whether PHA's help eligible families afford decent rental units at . Performance indicator means a standard set for a key area of Section 8 program management against which the PHA 's performance is measured to show whether the PHA administers the program properly and effectively. SEMAP score and overall performance rating. (1) This indicator applies only to PHAs with jurisdiction in metropolitan FMR areas. The 2-month allowance provided here for rating purposes does not mean that any delay in completing annual reexaminations is permitted. Although the SEMAP performance rating will not be determined using the indicators in paragraphs (a) through (g) of this section, PHAs not subject to Federal audit requirements must still complete the SEMAP certification for these indicators and performance under the indicators is subject to HUD confirmatory reviews. The 2-month allowance provided here for rating purposes does not mean that any delay in completing annual reexaminations is permitted. (1) This indicator shows whether the PHA completes a reexamination for each participating family at least every 12 months. Slide 2: SEMAP Indicators Overview. The section eight management assessment program (SEMAP) measures the performance of the public housing agencies (PHAs) that administer the housing choice voucher program in 14 key areas. (ii) The PHA's SEMAP certification includes the statements in paragraph (c)(3)(i) of this section, except that the PHA obtains and uses independent verification of income, properly attributes allowances, and uses the appropriate utility allowances for only 80 to 89 percent of families. (24 CFR 982.404). (1) The certification must be approved by PHA board resolution and signed by the PHA executive director. It specifies that the lease-up indicator will be based on a calendar-year cycle rather than a fiscal-year cycle. The HUD notification letter shall identify and require correction of any SEMAP deficiencies (indicator rating of zero) within 45 calendar days from date of HUD notice. Allocated budget authority will be based upon the PHA's eligibility, which includes budget authority obligated for the calendar year and any portion of HAP reserves attributable to the budget authority that was offset from reserves during the calendar year. If you would like to be among the first to know when the next Procedures Course will be held, please sign our Procedures Course Interest List. 10 points. Subscribe to: Changes in Title 24 :: Subtitle B :: Chapter IX :: Part 985 :: Subpart A :: Section 985.3. SEMPA is working on setting dates for a future course. 0 points. [63 FR 48555, Sept. 10, 1998, as amended at 64 FR 40497, July 26, 1999]. (c) On-site confirmatory review. If you have questions or comments regarding a published document please 985.107 Required actions for PHA with troubled performance rating. HUD assigns scores to 14 indicators of performance that are intended to show whether PHAs help eligible families to afford decent rental units at a reasonable subsidy cost, as intended by Federal housing legislation. ( c) On-site confirmatory review. There are 3 indicators which require a QC sample from tenant files. (i) 2 percent or fewer of PHA tenant rent and family's share of the rent to owner calculations are incorrect. The method for selecting the PHA's quality control sample under paragraphs (a), (b), (c) and (f) of this section must leave a clear audit trail that can be used to verify that the PHA's quality control sample was drawn in an unbiased manner. (b) Failure of an PHA to submit its SEMAP certification within 60 calendar days after the end of its fiscal year will result in an overall performance rating of troubled and the PHA will be subject to the requirements at 985.107. Selection from the Waiting List - Indicator #1; Where the universe is: the number of admissions in the last year for each of the TWO quality control samples under the SEMAP indicator at Sec. (2) An PHA that subcontracts administration of its program to one or more subcontractors shall require each subcontractor to submit the subcontractor's own SEMAP certification on the HUD-prescribed form to the PHA in support of the PHA's SEMAP certification to HUD. 10 points. In addition, HQS-related SEMAP indicators and their impact on the PHA's SEMAP score are included. SEMAP Indicators All SEMAP performance indicators set a standard for a key area of Housing Choice Voucher Pro-gram management. You can learn more about the process (vi) The PHA has filled fewer than 60 percent of its mandatory FSS slots and less than 30 percent of FSS families have escrow account balances. The Electronic Code of Federal Regulations (eCFR) is a continuously updated online version of the CFR. (i) The PHA has filled 80 percent or more of its mandatory FSS slots and 30 percent or more of FSS families have escrow account balances. (iii) The PHA has filled 80 percent or more of its mandatory FSS slots, but fewer than 30 percent of FSS families have escrow account balances. D'JlX>z^1t k F>]0KAm# a(>R9/\2/7 b;pBxN1u\h:7rT3n @At5>%Z[w^mk&^!OM#IyBw_}1(@aN |v;OZGn[Q7h6!V)}Lw/#'#?xD52. a?"H[yyh [1}w0O u0 HUD will use the verification method identified for each indicator in reviewing the accuracy of an PHA's annual SEMAP certification. Indicator # 3 measures if casework is being completed accurately, correctly, and in compliance with the regulations like calculating the housing assistance amounts for each family correctly. 5 points. result, it may not include the most recent changes applied to the CFR. information or personal data. (i) 98 to 100 percent of newly leased units passed HQS inspection before the beginning date of the assisted lease and HAP contract. (iii) The percent of Section 8 families with children who moved to low-poverty census tracts in the PHA's principal operating area over the last two completed PHA fiscal years is at least 2 percentage points higher than the percent of all Section 8 families with children who resided in low poverty census tracts at the end of the second to last completed PHA fiscal year. The 14 key indicators of PHA performance are: How does SEMAP work? Accordingly, there may be small PHAs designated as troubled for which an on-site review is unnecessary to . Indicators, HUD verification methods and ratings. What is the Section eight management assessment program? Overview of SEMAP. (ii) The PHA's SEMAP certification does not support the statement in paragraph (d)(3)(i) of this section. (b) The definitions in 24 CFR 982.4 apply to this part. Performance Indicators 14 indictors plus Bonus. (2) HUD verification method: PHA data submitted on the SEMAP certification form concerning payment standards. developer resources. SEMAP INDICATOR #1 SEMAP INDICATOR #1 SELECTION FROM WAITING LIST At least 98 percent of families must be selected from the waiting list in accordance with the PHA policy. Title 24 was last amended 12/21/2022. This is an automated process for for improving failing SEMAP indicators, and will assist in preparing a Corrective Action Plan (CAP). the SEMAP indicator at 985.3(a) Selection from the Waiting List; the number of families assisted for the SEMAP indicators at 985.3(b) Reasonable Rent, and 985.3(c) Determination of Adjusted Income; the number of units under HAP contract during the last completed HA fiscal year for the SEMAP indicator at 985.3(e) HQS Quality Control . Maps to be used by voucher families to locate non-poor neighborhoods and their services (schools, shopping, and religious institutions). (A) The PHA has a reasonable written method to determine reasonable rent which considers location, size, type, quality and age of the units and the amenities, housing services, and maintenance and utilities provided by the owners; and. 20 points. Each module of this training is self-paced and can be started or stopped at any time. The provisions of this paragraph (n) apply to the first SEMAP certification due after July 2, 2012. Please do not provide confidential 0 points. HUD will prepare a SEMAP profile for each PHA and will assign a rating for each indicator as shown. (i) 2 percent or fewer of PHA tenant rent and family's share of the rent to owner calculations are incorrect. (ii) The PHA's voucher program payment standard schedule contains payment standards which exceed 110 percent of the current applicable published FMRs or which are less than 90 percent of the current applicable published FMRs (unless a higher or lower payment standard amount is approved by HUD). (2) HUD verification method: MTCS report - Shows percent of HQS inspections that are more than 2 months overdue. The PHA determines the overall poverty rate for its principal operating area using the most recent available decennial Census data. 985.103 SEMAP score and overall performance rating. (2) Biennial review for small PHAs. (iv) 30 percent or more of FSS families have escrow account balances, but fewer than 60 percent of the PHA's mandatory FSS slots are filled. 0 points. SEMAP deficiency means any rating of 0 points on a SEMAP performance indicator. The MTCS data used for verification cover only voucher program and regular certificate program tenancies, and do not include rent calculation discrepancies for manufactured home owner rentals of manufactured home spaces under the certificate program or for proration of assistance under the noncitizen rule. Gross rent for the content in question Home Page ( b ) Applicability each (! 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