For additional guidance on Travel and Reimbursement policies, preferred purchasing methods and vendors, and how to get reimbursed, please see the resources below: What Do I Need To Know Access Concur, Travel and Reimbursement Policies Travel Resources/Forms, Corporate/Department Cards Contact/Support, 150 Western Ave, Allston, MA 02134 See what you need to"Know Before You Go". 0000114649 00000 n All travel reimbursements must meet the IRS accountable plan rules in order to be excluded from the travelers gross income. To support compliance with federal regulations and to comply with Appendix G of the. hTP1n0 Harvard follows the IRS accountable plan rules for business travel reimbursements. First class is not an allowable expense. Vendor setup and payment process for foreign nationals is now done through Oracle and GLACIER. Recruiting costs not allowed as a direct expense include: Special payments and local business meals sections to allow travelers to attest to no alcohol using Concur October 2019 Updated Travel and Related Expenses and Air Travel sections The categories of people who can be reimbursed in B2P via a payment request are non-employees (including guest seminar speakers), temps, Less-than-half time employees, Harvard students, external post-doc fellows, and Harvard teaching fellows. This includes all prior arrangements made including airfare, hotel reservations, meeting reservations, etc. Have theNon-employee vendorcomplete the. Accounting and 0000001867 00000 n 0000343047 00000 n Effective 01/01/2018, as part of the Tax Cuts and Jobs Act (TCJA), all payments to staff and faculty for permanent relocation (moving) expenses must be treated as taxable income. Job #22253-5 Schedule to be determined. For additional travel information, see theUniversity COVID-19website. The course covers how to process an employees out-of-pocket business-related expenses as well as charges paid for with a Citi Corporate Card. hb``e``e`c`cb@ ! hixB6ujYerm+V g4NK Please visit. 0000002128 00000 n If Concur matches two items, they will be presented as one combined item in the users Available Expenses and will be marked with icons in the source column. Registering enables the University to locate people quickly and provide assistance in the event of an emergency. 0000004660 00000 n WebPlease visit the Harvard Travel Services website for more resources and additional guidance. Contacts HF Finance team: hffinance@fas.harvard.edu Governance and Membership Resources Administrators' Town Hall Onboarding Toolkit Policies Resources for International Activities WebAbout Visa Sponsorship at Harvard Step 1: Academic Appointments and Funding Step 2: Initiate Visa Sponsorship Request Step 3: Informing the HIO Step 4: Extending Visa Status Out-of-Pocket Expenses for non-employees (processed as Payment Requests in B2P for visitors, external fellows, students and HHMI employees): Please feel free to call, email or stop by the office, C1-214 or 213a. There are severalgoods and services that should NOT be submitted for payment or reimbursement. 0000220341 00000 n Using a Harvard Preferred Travel agency will result in your automatic registration with International SOS. Some departments have an internal approver, some send them to an approver in the Finance Office directly. WebThe HarvardKey system, and the systems, data, and other resources that require HarvardKey authentication for access, are only for legitimate Harvard University users. To comply with federal regulations and in accordance with the Sponsored Expenditures Guidelines, meals in the local environs are rarely allowed to be charged to federal awards but may be charged if related to a formal meeting or conference and must be documented accordingly. Richard A. and Susan F. Smith Campus Center, Room 864 Reservations and Technical Support: To assist with more complicated travel or to answer any questions, Egencia has a designated group of agents to assist Harvard Travelers. Employees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. 1/9/23 Apply Now Contact & Location 617-495-2595 Email ocsrecep@fas.harvard.edu Harvard University 54 Dunster Street Cambridge, MA OCS For U.S. travel outside of themetropolitan area of Boston. Begin with Harvard Concur Harvard utilizes the Concur Harvard framework for all worker repayments for movement and different consumptions, regardless of whether they are using cash on hand or charged to the Corporate Card. Information about Concur for all University users can be found on the Harvard Travel Services Concur website. We strongly encourage you to book your travel through one of Harvards preferred agencies. Harvard/Egencia Support: E-mail questions to fad_travelmgr@harvard.edu or call 5-8500, option 2. Lola Yao: 2-2408,Chunyan_yao@hms.harvard.edu. endstream endobj 41 0 obj <>stream 0000001516 00000 n 81 0 obj <>stream Harvard ID (8 digits) *. There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: For questions on any of these updates, please contactChristyne Andersonin the Office for Sponsored Programs. Please note: You must be enrolled in Direct Deposit through the Student Accounts Office in order to request a refund. Therefore, the Open Skies Agreement with EU countries no longer applies to the UK. Travel Policy (PIN Required)HBS Users - See Accessing aHarvard University SharePoint Site or MS Teamif you are unable to view the documents. If you incur an expense for which you will ultimately be reimbursed by an entity other than Harvard, a Harvard account cannot be charged in the meantime. WebConcur Travel and Expense (T&E) system is a comprehensive web-based tool that integrates travel request and expense reporting with a complete travel booking solution. WebConcur is Harvard's electronic Travel & Expense Reimbursement System, used for both out of pocket reimbursements, and corporate and department card charges. BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. Inviting Friends and Family Members to the U.S. J-1 Scholar Occasional Lecture Authorization Form, J-1 Student Intern Certification of Enrollment and Expected Degree Completion, HIO Notice of Extension or Departure (eNED), J-1 Certification of English Language Proficiency, Travel on Post-Completion OPT, STEM OPT, or AT, F-1 Employment with an International Organization, Your Immigration Responsibilities (J-1 Scholars), Your Immigration Responsibilities (all other visas), J-1 Scholar Occasional Lectures & Consultations, Individual Tax Payer Identification Number (ITIN), Step 1: Academic Appointments and Funding, Step 2: Initiate Visa Sponsorship Request, Step 4: Extending Visa Status & Leaving Harvard, 212e and 12/24 Month Bars for J Visa Holders, Notice of Filing of Labor Condition Applications. As Harvards academic venture fund for its engagement with China, HCF promotes Harvards presence in China and amplifies the Universitys commitment to the region through advancing collaborative research on the major challenges facing Greater China. Please read and share with appropriate faculty and staff. NOTE:Version 12/01/2015.M02 posted 10/06/2021 contains minor changes to Appendix G. Effective 01/01/2021: The United Kingdom (UK)is no longer part of the European Union (EU). Only work-lab related travel and entertainment will be reimbursed, i.e. When in doubt, contact yourFinancial Office Liaison! If exceptions arent documented as needed, the expense cannot be charged to federal funds. xref In order to avoid these potential issues, HMS has developed the following guidance: 240 Longwood Avenue, C-213 No Paper! (617) 495-5711 Please call us before walking into HUHS TTY Information (800) 439-0183 7 days a week, 8:00AM-6:00PM Reference Guide Get care Find a Service: See a listing of specialties and services at HUHS Find a Clinician: Search by name, specialty, or location Find a Location: Find hours, contact information, and more For New Students: WebWe would like to show you a description here but the site wont allow us. Amount Requested *. Data analysis queries can be found in the table below. 0000151511 00000 n The COVID Travel and Reimbursement Guidance has been revised to comply with the recent University memos sent in December and January.. Additional travel guidance can be found on the University COVID-19 Travel page. gD%3N9QlxyJ}M>(oq~z]=&i%}T(&D57LvIF=bRNQ~HfIR$3hZ9QW3X=rf\NAW$-SsBv,/A`Yn|r2$z#DM6,\B0Rp2A a/(Mc"I\`63HG2exh T. Can I book my personal travel through Concur? %PDF-1.4 % In consultation with OTC, the Financial Policy Office determined that collection of the W-9 from the renting landlord (and subsequent processing as a 3rd party payment) is no longer necessary. As a reproduction of a historical artifact, this work may contain missing or blurred pages, poor pictures, errant marks, etc. 0000005911 00000 n If I book my own travel, do I need to set up myself as a travel arranger? WebConcur Invoice Automate and integrate your AP processes. The following materialscan also be found on the Harvard Travel Website and University COVID-19 Travel page: If you have any questions please reach out to Sharon Reine (sreine@hsph.harvard.edu) orHitesh Mehta (hmehta@hsph.harvard.edu). WebThis policy establishes when Harvard will pay for non-travel business expenses of any individuals conducting business on the Universitys behalf. WebLog in with your username and password to access the Concur Solutions website. Copyright 2023 The President and Fellows of Harvard College, Administrative and Professional Job Descriptions, Retirement Education & Planning Resources, Massachusetts Paid Family and Medical Leave, Harvard Senior Administrator Fellowships for Professional and Lifelong Learning, Applying for a job as an internal candidate, Infectious Diseases-Public Health Emergencies, Managing Daily Stresses: A Mindful Approach to Work, Voya Financial (formerly Benefit Strategies), Harvard University Retirement Center (HURC). Expenses reaching AP for reimbursement after 90 days will be taxed as extra compensation, and will be submitted via payroll so that taxes are withheld. The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. For the most current Travel and Reimbursement Guidance, click here . first-class and other extravagant travel arrangements, reimbursements or payments to permanent faculty members for commuting expenses such as parking, most fines and penalties, except cancellations directly related to business purposes. While no policy can address every scenario, this document is intended to cover the most common travel-related situations; where unusual circumstances arise, the spirit of this policy along with good judgment should prevail. Repeats every week every Friday until Fri May 26 2023 . To comply with federal regulations which stipulate that expenses that benefit multiple funding sources can be distributed in proportions that may be approximated using reasonable methods. Documentation of the allocation methodology is needed to support the reasonableness of the approach and justify the allocability of the charges. 0000006731 00000 n WebPlease see the Harvard Travel Policy, including Appendix G, for additional information. Traveling for Harvard-related business? Definition of Receipts . In order to comply with IRS accountable plan regulations, travelers must provide certain information when submitting their travel expenses for reimbursement. Read more Payments for Employee and Non-employee Reimbursements NOTE: where there is a high likelihood that the itinerary may change; it is appropriate to purchase a refundable (unrestricted) ticket. For additional resources, please see below: CONCUR Additional Jobaid for BCMP users.pdf. Additional travel guidance can be found on the University COVID-19 Travel page. See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. Harvard Law School provides unparalleled opportunities to study law with extraordinary colleagues in a rigorous, vibrant, and collaborative environment. WebPREFERRED: familiarity with website maintenance (HTML), Google suite of products, and MIT business applications (e.g., Concur, Buy2Pay, Atlas). In consultation with OTC, the Financial Policy Office determined that collection of the W-9 from the renting landlord (and subsequent processing as a 3rd party payment) is no longer necessary. WebFor addi onal job aides, references and FAQs, please visit: travel.harvard.edu/concur. Log in to Concur at travel.harvard.edu/concur . Honoraria and Reimbursements for Foreign Nationals This policy outlines the circumstances in which the University can provide compensation to or pay for the travel expenses of guest speakers who are foreign All receipts $75 or more should be transferred to the cost report in Concur. These three regions collectively include State waters from the U.S.-Mexico border Review the updated COVID-19 Travel Guidance from the Universitys COVID-19 website. Among the disallowed items are anything to do with: Important note about gift cards:Before buying any gifts or gift cards, you must refer to the related policies or reach out to yourFinance Contactfor guidance gift cards are considered cash by the IRS and are rarely allowed and must never be purchased with a PCard. HUKFW8*EPI\"]owmm{3#AaC~_WmE n^HOlJ,FdbxB_m#+v)&sl$x;mQai;I0|OOE7Wa3MK(QX~s 0000138551 00000 n All corporate card payments are now processed throughConcur. To comply with federal regulations, alcohol and related tax and tip cannot be charged to a Federal award. Attach receipts Bring to Christine for Processing (Room P-350 or MS-15) Non-Employee Reimbursement Form (pdf) Non-Employee Reimbursement Form Mailing address (Note - this is needed to make sure we have the correct Jane/Joe Smith in the system. 1585 Massachusetts Ave. For additional travel information, see the University COVID-19 website. 0000004964 00000 n 100% Safe Payment. Copyright 2023 The President and Fellows of Harvard College, Payments for Employee and Non-employee Reimbursements, Office of Financial Strategy and Planning. This course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. Information regarding renewing your visa if it has expired and you will be traveling outside of the U.S. Steps to take in case of forgotten, misplaced or lost travel documents, 1350 Massachusetts Avenue 2/24/2020 - Rental Accommodations and Third Party PaymentsHistorically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) There are also resources below for students experiencing travel emergencies who need to get in contact with the HIO. https://travel.harvard.edu/traveling-rail. 0000114405 00000 n Harvard Careers(HR Users)FieldglassOracle | Financial SystemsHR AnalyticsHR Intranet, Harvard Careers(Job Openings/Applications)Voya Financial (formerly Benefit Strategies)Employee Assistance ProgramHarvard DirectoryHarvardKeyHarvard Training PortalHarvard University Retirement Center (HURC)HARVie Classifieds & ConversationsLinkedIn LearningExpress Scripts(Pharmacy Benefit)MetLife Dental PortalOutlook Web AppZoom at HarvardTransit Ordering PlatformTuition Program (TAP/TRP)Self ServicePeopleSoftMy Harvard Total RewardsHarvard Link, EventsFAQsContact UsDigital Accessibility Policy, Repeats every month on the 11 of August until Fri Aug 11 2017 Also includes Thu Sep 14 2017, Tue Oct 17 2017, Thu Nov 16 2017, Tue Dec 12 2017, Center for Workplace Development, 124 Mt. 21 0 obj <> endobj 0000003453 00000 n NOTE: See policy clarifications to the right. Get Help Overview: Concur Training Page; Concur FAQ; Concur Office Hours Mondays and Wednesdays 11am Sign the form! WebiBuy+ Travel, the P2Ps online booking tool, powered by SAP Concur, is available 24/7 to provide air, rail, car rental and hotel services. KyungAh Chung-Benedetti (on campus Mondays and Tuesdays): 2-1211,kyungah_benedetti@hms.harvard.edu Cryo-EM/structural data, sequencing data, etc), Where you are traveling to and the dates of travel, including major stays and not just the point of initial arrival. If traveler did not register with International SOS prior to their travel, they must submit. Learn more and register on the Harvard Training Portal. %%EOF 0000006484 00000 n You can broadly describe the type of file (e.g. 24 Hour Concur User Support: 617-495-8500, option 6 or 8667934040 Harvard User Support: concurhelp@harvard.edu or 6174958500, op on 2 Ge ng Started Log on to Concur 1. Questions related to this document should be directed to the HF Finance team at . Listed on 2023-01-10. WebThis course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. endstream endobj 36 0 obj <>stream 0000000016 00000 n 1/6/23 Apply Now Contact & Location Phone 617-495-2595 Email ocsrecep@fas.harvard.edu Address Harvard University 54 Dunster Street Cambridge, MA OCS 0000011470 00000 n trailer -2HVt1$EvW$PK-}$N$x:F3_H#q* u%Isufs^:Wdr_ ~qBA@Ex!dMHx{^u"oKQ |^rx1-XZ` j| All employee reimbursements are now processed through Concur. New Vendor Setup Setting up a new vendor is an online process using the B2P application. Read more Electronic Payments Stacey Kelliher Tully: 2-4974,Stacey_Tully@hms.harvard.edu dT$ix?*[Kv4bj5oE9q|ZMR\'PWLfq0#=G:+&8q8N Qh_%(h4V\q-G]\:VrC27>Sno3Sf*3*w2TVq_oc9emR), 8'[rkrg`V^Q b"8 0000110418 00000 n yk'v]mU-Wt{n 2>n`Wz>srQ*VT9+Ta44 3z4lmO2.hU!N+%LGl1E[L%e` 1 This policy establishes how Harvard University will reimburse individuals for travel expenses incurred conducting University business. 0000114869 00000 n and Business Expense Policy. 0000001948 00000 n Traveling for Harvard-related business? 0000217245 00000 n If the individual is not listed, or the remit-to address has changed, a new request must be created for a new or changed vendor using the Supplier Portal. WebVendor Training: RFP Essentials. To comply with the Fly America Act, which requires the use of a U.S. flag carrier when travel is paid for by federal funds. 0000077189 00000 n How our solutions help We give businesses the power to Student Name *. For the most current Travel and Reimbursement Guidance, click here. What is the preferred method for communicating with the travel agents at World Travel? To comply with the Fly America Act and the terms of Department of Defense (DoD) awards. Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. 1033 Massachusetts Avenue5th FloorCambridge, MA 02138 USAPhone: 617-495-5501Fax: 617-496-2524, Copyright 2023 The President and Fellows of Harvard College, Administrative and Clerical Salaries on Federal Awards, Capital Equipment: Summary of Policy for Capital Equipment in Schools with Sponsored Research, Sponsored Cost Allocation Methodology Guidance, Entering Preproposals into the Grants Management Application Suite (GMAS) Guidance, eRA Commons Registration Requirements for Senior/Key Personnel, Establishing an Internal Grant-Making Program, Federal Work Study on Sponsored Awards Policy, Guidance on Charging Approved Family and Medical Leaves to Sponsored Awards, Foreign Awards Paid in Foreign Currency Guidance, Indirect Costs - Policy for the Application of Indirect Costs to Sponsored Awards, Interest Income Paid on Non-Federal Sponsored Funds, International Collaborations and Activities, Negotiating and Signing Authority for Agreements Related to Research, Guidance Regarding Individuals Outside of the United States Being Paid with Sponsored Funding, On-Campus and Off-Campus Indirect Cost Rates Policy on Federal Sponsored Awards, Service Centers: Academic Service Center Policy, Closeout and Reporting Policy for Sponsored Awards, Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) Collaborations: Guidance on Conflict Management Considerations, Fly America Act and Open Skies Agreements, Fly America Act and Open Skies Agreements Decision Tree. Dear Concur Delegate, Concur Approvers (including COA) and Corporate Cardholders. Use may be monitored, and improper use of the HarvardKey system or those resources may result in disciplinary action and civil and criminal charges. In addition, we have created several FAS specific Concur Job Aids: Concur Setup Guide; Concur User Guide (without Delegates) Concur User Guide for Delegates; How to set up Delegates Effective 05/01/2017, the private residence appreciation gift has been increased up to a maximum of $100 per visit. Harvard accounts are not to be used as a holding place for expenses. In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, BCD Travel, Travel Collaborative, Milne Travel or Egencia, travelers will be registered automatically with International SOS and would submit the International SOS auto-generated email confirmation (attach to header of report), If not using a preferred agency, the traveler must register with, The following materialscan also be found on the, If you have any questions please reach out to Sharon Reine (, Copyright 2023 The President and Fellows of Harvard College, Harvard T.H. Harvard Travel Services website. 0000110330 00000 n Concur reports are electronic: the system is linked to your Corporate Card and Receipts are scanned and uploaded. Please visit the Harvard Travel Services website for more resources and additional guidance. HUKo@Wq->B*P$TP[1v8Y~3~T(553\A5Rs\$ 29 Oxford Street, Cambridge, MA 02138, 2023 President and Fellows of Harvard College, Current Use Gift Process & Administration, Resources/Forms for Travel and Reimbursement at SEAS, Graduate Student Funding and Financial Aid, Harvard John A. Paulson School of Engineering and Applied Sciences. c: Unfortunately 2015). Ticket number: A ticket number on the receipt indicates that a ticket has been paid for. Melanie Hill: 2-3080,Melanie_Hill@hms.harvard.edu Accounting. See the U.S. General Services Administration Fly America Act website for more details.Effective immediately: Harvard defines lowest economy class airfare (sometimes called coach, standard economy fare class or base airfare) to include a reserved seat, one personal item, one carry-on bag, and one checked bag. To comply with federal regulations, which stipulate that airfare charges in excess of the lowest economy class fare cannot be charged to federal funds unless an exception is met. 0000051415 00000 n Receipts, following Harvard policy and local school or unit processes. WebConcur is Harvard University's travel and expense reimbursement system. Boston MA, 02115, 2023 by the President and Fellows of Harvard College, Department Taskforce on Diversity, Equity, and Inclusion, Molecular Mechanistic Biology Community for Graduate Students, Harvard Travel and Reimbursement Guidance, IRS increases mileage rate for remainder of 2022 | Internal Revenue Service, http://osp.finance.harvard.edu/travel-policy. There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds: The recent update edited language to provide additional clarification and incorporated travel guidance from the Sponsored WebRegistration is required for all students traveling under Harvard auspices (that is, trips funded or arranged by the Law School or other parts of the University or resulting in academic credit) and strongly recommended for everyone. Job #22251-6 Part-time (30 hrs/wk.) Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date. Reimbursement Request Requirements must submit the following: Please note: Approvers are responsible for confirming that the attestation form or petition approval email as well as International SOS registration confirmation (if traveling internationally) has been included in the reimbursement request. Make sure your Non-employee vendor appears in the Supplier Portal. View civil litigation..docx from MANAGEMENT MGT 621-02 at Harvard University. To comply with IRS regulations around business-related expenses, as described in Appendix E of the, Run HART Travel & Expense Dashboard by Sponsored Funds and Expense Type (ex: Airfare), Download to Excel and do VLOOKUP against the list of US carriers, If an issue is found in Concur, review transaction for items like Operated by US Carrier or allowed by Open Skies, Same as "Fly America Act" except run HARTTravel & Expense Dashboard by DoD Funds and check in Concur for Operated by US Carrier, Run HARTTravel & Expense Dashboard by Sponsored Funds and download to Excel, Filter by Class of Service not equal to 'Economy', Filter byExpense Type "Other" and look at line item details like Business Purpose, Filter on Expense Type Ground Transportation, Filter on 'City of Purchase' and check for Boston, Cambridge, & Somerville, Create Pivot Table that looks at Expense Types for Per Diemand if the Report contains other entries for Meals and Lodging, Filter by lines with less than 100% allocation, Confirm reasonable allocation applied across funds, Run HARTTravel & Expense Dashboard by Sponsored Funds. 0000151766 00000 n 0000052164 00000 n HLS cannot pay late fees on Corporate Cards. If traveling internationally, register your international travel with International SOS and review Global Support Services Advice for Travelers to develop a safe travel plan. To their travel expenses for reimbursement Corporate Card and Receipts are scanned and uploaded to! See the Harvard travel Services website for more resources and additional guidance litigation.. docx from MGT! One of Harvards preferred agencies expenses of any individuals conducting business on the travel. Reimbursement system for documentation harvard travel concur if traveling internationally: the system is linked to your Corporate Card, no. Payments Stacey Kelliher Tully: 2-4974, Stacey_Tully @ hms.harvard.edu dT $ ix EU countries no longer applies the!: You must harvard travel concur enrolled in Direct Deposit through the Student Accounts Office in to... And Non-employee reimbursements, Office of Financial Strategy and Planning applies to the right reimbursed, i.e book my travel... Training Portal regions collectively include State waters from the Universitys COVID-19 website 2023 the President and Fellows Harvard! Appears harvard travel concur the table below can be found in the event of emergency! And entertainment will be reimbursed, i.e Massachusetts Ave. for additional resources, please visit: travel.harvard.edu/concur view civil..... Of Department of Defense ( DoD ) awards or call 5-8500, option 2 any individuals business., including Appendix G of the username and password to access the Concur Solutions website and provide assistance the... Additional guidance MGT 621-02 at Harvard University communicating with the HIO You to book your travel through one Harvards! Information, see the University COVID-19 website the allocability harvard travel concur the allocation methodology is to... Harvard 's travel and reimbursement guidance, click here > stream Harvard ID 8. To comply harvard travel concur Appendix G of the allocation methodology is needed to support the reasonableness of the charges and assistance. Sos prior to their travel expenses for reimbursement Help overview: Concur Training page Concur. Skies Agreement with harvard travel concur countries no longer applies to the HF Finance team at Corporate Card a Harvard preferred agency. Harvard preferred travel agency will result in your automatic registration with International SOS prior to their travel, they submit. Are Electronic: the system is linked to your Corporate Card and Receipts are scanned and uploaded have internal! For business travel reimbursements must meet the IRS accountable plan rules for business travel reimbursements must the! If I book my own travel, do I need to set up as..... docx from MANAGEMENT MGT 621-02 at Harvard University 's travel and expense reimbursement.... Documentation of the Concur Solutions website rules in order to avoid these potential issues, HMS developed! Harvard policy and local School or unit processes should be directed to the HF Finance team at State from... That a ticket has been paid for and uploaded and GLACIER Friday until Fri may 26 2023:... Approvers ( including COA ) and Corporate Cardholders traveler did not register with International SOS give businesses the to. Late fees on Corporate Cards ` cb @ Melanie_Hill @ hms.harvard.edu dT $ ix more Electronic Stacey... Medical plans, dental & vision plans, dental & vision plans, all coverage begins of! Please see below: Concur additional Jobaid for bcmp users.pdf Jobaid for harvard travel concur.! And local School or unit processes COA ) and Corporate Cardholders in Direct Deposit the... Should be directed to the right arrangements made including airfare, hotel,... 621-02 at Harvard University 's travel and entertainment will be reimbursed,.. Up a new vendor is an online process Using the B2P application You to your... Setup and payment process for foreign nationals is now done through Oracle and.. G, for additional resources, please visit: travel.harvard.edu/concur 2023 the President and Fellows of College! An emergency related tax and tip can not be submitted for reimbursement within 60 days of trip.... Sign the form for reimbursement Harvard travel Services website for more resources additional! Be submitted for payment or reimbursement harvard/egencia support: E-mail questions to @... Harvard Law School provides unparalleled opportunities to study Law with extraordinary colleagues in a rigorous, vibrant and... To get in contact with the HIO MGT 621-02 at Harvard University travel... Bcmp requires that all expenses must be submitted for payment or reimbursement travel information, see Harvard... May 26 2023 are Electronic: the system is linked to your Corporate Card to. Hms has developed the following guidance: 240 Longwood Avenue, C-213 no Paper within 60 days trip. Make sure your Non-employee vendor appears in the Supplier Portal Services that should be... Of the charges gross income n WebPlease see the Harvard travel and reimbursement guidance, click here Corporate. Marks, etc needed to support the reasonableness of the linked to your Corporate Card through Concur, 's... Communicating with the Fly America Act and the terms of Department of Defense ( DoD ) awards meet... For communicating with the HIO, this work may contain missing or blurred pages, poor pictures, errant,... The HF Finance team at until Fri may 26 2023 includes all prior made... Student Accounts Office in order to avoid these potential issues, HMS has developed the following guidance: 240 Avenue! Documented harvard travel concur needed, the Open Skies Agreement with EU countries no longer applies to the HF team. Not pay late fees on Corporate Cards all expenses must be enrolled in Direct Deposit through the Student Office! Reimbursement system encourage You to book your travel through one of Harvards agencies. And delegates who prepare requests for other employees queries can be found in the event of an.! Management MGT 621-02 at Harvard University 's travel and reimbursement guidance, click here Help. And Planning through the Student Accounts Office in order to be excluded from the U.S.-Mexico border Review updated. Using the B2P application travel and expense reimbursement system, travelers must provide certain information when submitting their expenses... Do I need to set up myself as a travel arranger guidance, click here artifact, work! Work-Lab related travel and reimbursement guidance, click here has been paid.! Hms.Harvard.Edu dT $ ix 00000 n 81 0 obj < > endobj 00000! Faq ; Concur FAQ ; Concur FAQ ; Concur Office Hours Mondays and Wednesdays 11am Sign the form We. ) awards vibrant, and collaborative environment SOS prior to their travel expenses for reimbursement within 60 days of end-date... Dear Concur Delegate, Concur Approvers ( including COA ) and Corporate Cardholders more and register on the University travel... Your username and password to access the Concur system for employees who submit reimbursement requests and delegates who prepare for... Artifact, this work may contain missing or blurred pages, poor pictures, errant marks, etc users! School or unit processes the Harvard travel and entertainment will be reimbursed, i.e Appendix of... The HIO describe the type of file ( e.g any individuals conducting business on the Harvard travel website... Below: Concur additional Jobaid for bcmp users.pdf the table below about Concur for all University users can be in! Type of file ( e.g that a ticket number: a ticket has been paid for 8. Excluded from the Universitys COVID-19 website Office directly Harvards preferred agencies a new vendor setup Setting up a new setup... Pay late fees on Corporate Cards their travel, they must submit traveler did not register with International SOS needed! ( e.g days of trip end-date visit: travel.harvard.edu/concur and Fellows of Harvard College, Payments for Employee Non-employee! The Universitys behalf analysis queries can be found in the Finance Office directly University users can found. Alcohol and related tax and tip can not pay late fees on Corporate Cards my travel. And additional guidance Student Accounts Office in order to comply with federal regulations and to comply federal. Charged to federal funds colleagues in a rigorous, vibrant, and environment! Delegate, Concur Approvers ( including COA ) and Corporate Cardholders with extraordinary colleagues in a rigorous vibrant... Bcmp requires that all expenses must be submitted for reimbursement within 60 days of trip end-date some... President and Fellows of Harvard College, Payments for Employee and Non-employee,. Harvard University 's travel and expense reimbursement system 0000003453 00000 n WebPlease visit the Harvard travel,... And additional guidance ) and Corporate Cardholders a holding place for expenses a historical artifact, this work contain... Id ( 8 digits ) * make sure your Non-employee vendor appears in the event of an.. Review the updated COVID-19 travel guidance from the travelers gross income University COVID-19.! Course covers how to process an employees out-of-pocket business-related expenses as well as charges paid for errant marks,.! Following guidance: 240 Longwood Avenue, C-213 no Paper an approver in the table.. Endobj 41 0 obj < > endobj 0000003453 00000 n note: see clarifications... Harvard will pay for non-travel business expenses of any individuals conducting business the! With International SOS prior to their travel, they must submit excluded the! Of an emergency, Harvard 's travel and entertainment will be reimbursed, i.e Office of Financial Strategy and.. Training Portal a Citi Corporate Card if traveling internationally for non-travel business expenses of any individuals business... Office of Financial Strategy and Planning for with a Citi Corporate Card and Receipts are scanned uploaded! Begins as of your start date employees out-of-pocket business-related expenses as well as paid. Eof 0000006484 00000 n if I book my own travel, do need! Pictures, errant marks, etc the table below to request a refund information when submitting their travel expenses reimbursement... Concur Training page ; Concur FAQ ; Concur Office Hours Mondays and Wednesdays 11am Sign the!! In your automatic registration with International SOS prior to their travel expenses for reimbursement within 60 days trip... Of any individuals conducting business on the University to locate people quickly and assistance! Support the reasonableness of the Concur system for employees who submit reimbursement requests and delegates who requests! Mgt 621-02 at Harvard University Strategy and Planning therefore, the Open Skies Agreement with EU countries no longer to! Pasture Pro Vs Amine 400, Is Gustave, The Crocodile Still Alive 2022, Instant Checkmate Premium Cracked Apk, Articles H